Construction Accounting Specialist
ABOUT THE ROLE
We are seeking an experienced Construction Accounting Specialist to join our accounting team and support our operations. This role is a key contributor within the accounting department and requires strong construction accounting knowledge, attention to detail, and the ability to work independently across multiple functions.
The position owns the full Accounts Payable process, is responsible for preparing and submitting accurate AIA billings for assigned projects, supports key project accounting and administrative tasks, and serves as backup to the payroll function. This role is independently responsible for the accuracy, completeness, and timeliness of the accounting, billing, and project-relatedtasks it handles.
Requirements and Qualifications
4+years of construction accounting experience, preferably with a subcontractor
Proven experience managing full-cycle Accounts Payable
Hands-on experience preparing and submitting AIA billings (G702/G703)
Working knowledge of job costing, retainage, and project change orders
Ability to work independently while collaborating within a small team
Strong attention to detail and organizational skills
Proficiency with Microsoft Excel and accounting software
PREFERRED QUALIFICATIONS:
Viewpoint Spectrum, Paylocity, and Textura experience is a plus
Familiarity with construction contracts, compliance requirements, and lien waivers
Responsibilities and Expectations
KEY RESPONSIBILITIES
Accounts Payable:
Ownfull-cycle AP from invoice receipt through preparation of check and ACH paymentruns for approval
Review,code, and process vendor and subcontractor invoices to appropriate jobs andcost codes
Match invoices to purchase orders, subcontracts, and receiving documentation
Verify lien waivers, certificates of insurance, W-9s, and subcontract compliance prior to payment
Reconcile vendor statements and independently resolve discrepancies
Maintain organized AP records and supporting documentation
AIA Billing / Accounts Receivable:
Prepare and submit accurate AIA progress billings (G702/G703) for assigned projects
Coordinate with project managers to validate percent complete, job costs, and approved change orders
Track contract values, retainage, billing schedules, and required backup
Submit lien waivers and compliance documentation with billings
Monitor accounts receivable aging for assigned projects and assist with collections
Support project close-out and final billings
Project Accounting & Administration:
Enter and maintain project change orders in the accounting system
Assist with contract setup and job maintenance
Coordinate with project management to ensure accurate project records
Support project close-out documentation and administrative requirements
General Accounting Support:
Maintain accurate job cost records in the accounting system
Assist with month-end close related to AP, AR, retainage, and job costing
Provide financial reporting and support to accounting leadership and project teams
Serve as backup to the Payroll Specialist during absences (PTO or scheduled timeaway)
Identify and recommend process improvements to Accounts Payable and project accounting workflows
Benefits Overview
We offer exceptional benefits, several health insurance options (80% company paid), dental (80% company paid), long-term disability insurance (100% company paid), vision, a weekly employer 401k contribution, paid holidays, paid sick, paid vacation and an opportunity to work with an outstanding Team of highly skilled professionals.
Mark Richey Woodworking provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.